Overview
We are seeking a highly organized and detail-oriented office administrative assistant to join our notary office in Surrey, BC. In this role, you will be responsible for supporting the smooth operation of our office by performing a variety of administrative tasks.
The job is intended for Canadians, permanent residence and temporary residence in Canada with the authorization to work. The position is permanent and fulltime (40 hours a week). Applicants must be able to communicate in English. The starting wage will be $25.00 an hour plus bonuses based on performance.
Responsibilities:
- Greet clients and answer phone calls in a professional and courteous manner
- Managing incoming emails, appointments, and phone calls
- Schedule appointments and manage calendar for office notary(s)
- Assist with the preparation of documents for notarization or certification
- Preparing documents (Fee proposals, reports, letters, contracts and correspondence)
- Type and proofread correspondence, forms and other documents
- Maintain accurate and up-to-date client records and files
- Process payments and handle billing inquiries
- Assist with the ordering of office supplies and equipment
- Perform general office duties such as copying, scanning, and filing
- Scan and email documents to clients
- Assist with the organization of office events and meetings
- Support the notaries with any additional tasks as needed
- Conveyance work (if experience allows)
- Daily bank run as per employer requirements
Qualifications:
- High school diploma is required
- 1 to less than 7 months of experience in an administrative or customer service role
- Proficiency in Microsoft Office
- Excellent written and verbal communication skills
- Strong attention to detail and ability to multitask
- Ability to work independently and as part of a team
Apply for this job:
By email
amrita@agnotary.com
