Volunteer Experience · Work Experience · Work & Career


We are seeking a highly organized and detail-oriented office administrative assistant to join our notary office in Surrey, BC. In this role, you will be responsible for supporting the smooth operation of our office by performing a variety of administrative tasks.

The job is intended for Canadians, permanent residence and temporary residence in Canada with the authorization to work. The position is permanent and fulltime (40 hours a week). Applicants must be able to communicate in English. The starting wage will be $25.00 an hour plus bonuses based on performance.


  • Greet clients and answer phone calls in a professional and courteous manner
  • Managing incoming emails, appointments, and phone calls
  • Schedule appointments and manage calendar for office notary(s)
  • Assist with the preparation of documents for notarization or certification
  • Preparing documents (Fee proposals, reports, letters, contracts and correspondence)
  • Type and proofread correspondence, forms and other documents
  • Maintain accurate and up-to-date client records and files
  • Process payments and handle billing inquiries
  • Assist with the ordering of office supplies and equipment
  • Perform general office duties such as copying, scanning, and filing
  • Scan and email documents to clients
  • Assist with the organization of office events and meetings
  • Support the notaries with any additional tasks as needed
  • Conveyance work (if experience allows)
  • Daily bank run as per employer requirements


  • High school diploma is required
  • 1 to less than 7 months of experience in an administrative or customer service role
  • Proficiency in Microsoft Office
  • Excellent written and verbal communication skills
  • Strong attention to detail and ability to multitask
  • Ability to work independently and as part of a team

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