We are seeking an Administrative Coordinator to join our team and play a crucial role in ensuring the smooth and efficient operation of our office. The successful candidate will be responsible for a diverse range of tasks, including document preparation, information management, appointment scheduling, and more. This position requires a detail-oriented individual who excels in both written and verbal communication and can adapt to a dynamic work environment.
1. Manage the smooth flow of communication by handling incoming physical and electronic correspondence and ensuring timely distribution within the organization and to external partners.
2. Optimize the employer’s schedule by scheduling and confirming appointments and meetings, ensuring efficient time management.
3. Provide professional telephone and electronic inquiry support.
4. Thoroughly document and prepare comprehensive meeting minutes, capturing essential discussions and decisions.
5. Oversee travel logistics, from itinerary planning to reservations, facilitating the management’s business trips.
6. Skillfully transcribe, edit, and proofread a variety of documents, including presentations, reports, and promotional materials.
7. Facilitate information flow both internally and externally among departments and external organizations, enhancing collaboration and efficiency.
8. Develop, implement, and uphold effective office protocols and procedures to streamline operations and boost productivity.
9. Provide guidance and training to office staff on established procedures and software utilization.
10. Collate data, statistics, and research materials to support various projects.
11. Coordinate and execute conferences or events as needed, ensuring meticulous planning and successful execution.
If you possess strong attention to detail, adaptability, and a commitment to enhancing office efficiency, we encourage you to apply for this position and make a valuable contribution to our team.
Required languages: English
Education level: Completion of secondary school is usually required.
Required skills: Team working, Problem solving, Decision making & Continuous learning. Work under pressure
Additional skills/Assets: MS Excel, MS Office, MS Outlook, MS PowerPoint, MS Word.