Overview

Project Coordinator 

Reports directly to the Division Manager (DM). The Project Coordinator will work closely with the Project Manager (PM) on project specific tasks. Duties and responsibilities include but are not limited to the following:

Education & Skill Requirements

Minimum 2+ years in a project coordinator role

Minimum Post Graduate Diploma/Equivalent in Project Management/Construction Project Management

Working Conditions

• In Office position
• Site visits requires wearing PPE in certain other locations
• At times requires driving a company vehicle to visit sites, clients or suppliers to pick up samples; and
• Flexible to work overtime as required.

Level

• This role is supportive, where the incumbent acts as a liaison by communicating with external parties and assisting project
• managers in organizing and coordinating all aspects of a project, from start up to close out;
• Detail oriented with the ability to read architectural drawings;
• Ability to support/assist Project Managers and Division Manager on day-to-day tasks;
• Discretion, judgement, and tact to handle confidential information;
• Write letters, memos and emails;
• Responsible for internal/external meeting minutes and sending them to the PM before distribution and following up;
• Communication with coworkers daily by telephone, email and in person;
• Demonstrate State’s core value and work in a team environment; and
• Ability to work independently with minimal supervision.

Job Specific Duties 

• Full understanding of blueprints and use of Bluebeam for marking up drawings;
• Prepare project start up documents and send out startup checklist;
• Order print out Tender set and drawings as required;
• Download and ensure to receive all necessary drawings/documents to start the shop drawing process (Architectural, Slab edge, Structural, Mechanical, Electrical in CAD and Hardcopies – preferably IFC drawings);
• Order samples to Purchasing and submit to the contractor for approval;
• Use standard State boxes to send out samples;
• Create and update approved sample list;
• Attend internal Scope of Work meeting with DM, PM and Estimator;
• Download all RFIs and SIs and advise PM;
• Update the SI log and advise PM of any extras;
• Send shop drawing to engineer for review;
• Send stamped shop drawing to contractor;
• Prepare LEED forms as required;
• Follow up after a week for any outstanding RFI’s;
• Print sets of the latest marked up shop drawings for takeoff, breakdown and for installers at kick off meeting;
• Prepare the area report for installer’s contract;
• Prepare the parts quantity report for installer’s contract;
• Update the part quantity report as the project progresses;
• Help with parts releases if required;
• Download the latest slab edge and structural drawing prior to breakdown;
• Update Outstanding CCOs and send a follow up email to contractor;
• Update the installer/FM’s information tracker;
• Access Procore to track deficiencies;
• Any other tasks assigned by the Division Manager; and
• Represent SWC, as requested, in business with customers, consultants, contractors, and suppliers.

Language of Work

English

Wage and Benefits

$60,000 to $90,000

Health, Dental, Paramedical Benefits

Contact Information

Email: hr@statecorp.com

Phone: 4166461421

Attention: Dina Mitanis, Human Resources Manager

Tagged as: project coordinator