Volunteer Experience · Work Experience · Work & Career


Administrative Specialist

Full Time, Permanent Position

Hours: 37.5/Week

Salary : $50,000 per year

Starting Date: As soon as possible

Benefits: Dental, Health Care Plan, Vision Care Plan, Disability Benefits, Paramedical Services Coverage, Life Insurance, Registered Retirement Savings Plan (RRSP), Maternity and Parental Benefits and Bonuses


Arrange and co-ordinate seminars, conferences, etc.
Plan and control budget and expenditures
Establish and implement policies and procedures
Assign, co-ordinate and review projects and programs
Record and prepare minutes of meetings, seminars and conferences
Determine and establish office procedures and routines
Plan, develop and implement recruitment strategies
Schedule and confirm appointments
Manage contracts
Manage training and development strategies
Answer telephone and relay telephone calls and messages
Oversee the analysis of employee data and information
Answer electronic enquiries
Oversee development of communication strategies
Compile data, statistics and other information
Oversee the preparation of reports
Respond to employee questions and complaints
Order office supplies and maintain inventory
Liaise with management, union officials and HR consultants
Organize and administer staff consultation and grievance procedures
Plan, organize, direct, control and evaluate daily operations
Greet people and direct them to contacts or service areas
Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information
Set up and maintain manual and computerized information filing systems
Type and proofread correspondence, forms and other documents
Conduct research
Perform data entry
Provide customer service
Perform basic bookkeeping tasks
Consult with clients after sale to provide ongoing support
Conduct performance reviews

Required Technical Knowledge : Google Docs, MS Excel, MS Outlook, MS Windows, MS Word, SAP-Concur, MS Office, Basic Knowledge of Quick Books, Electronic mails

Required Skills: Ability to work under pressure, Attention to detail, Ability to multitask, Excellent oral communication, Excellent written communication, Flexibility, Organized, Accurate, Client focused, Time management skills, Quick learner

Required Education: Bachelor Degree in Business Administration

Required Experience:  1 Year in similar position

Required Language: English