Overview
Company Operating Name: Olympic Industries ULC
Business address: #402-221 Esplanade W. North Vancouver, BC, V7M 3J3
Title of Position: Administrative Assistant (13100)
No. of Positions: 1
Terms of Employment: Permanent
Wages: $26.66 per hour
Hours: 37.50 hours per week
Language: English
Benefits: Health/dental insurance, disability insurance, $500 wellness spending account, which is available to the staff to use with anything related to health and wellness (annual benefit), 15 days paid vacation
Location of work: #402-221 Esplanade W. North Vancouver, BC, V7M 3J3
Email Address: careers@olympicind.com
Fax number: N/A
Mailing Address: #402-221 Esplanade W. North Vancouver, BC, V7M 3J3
Come join our Team!
Job duties:
· Prepare, key in, edit and proofread correspondence, invoices
· Resolve inquiries, including issuing debits & and credits to resolve discrepancies and answering invoicing-related questions.
· Maintain and update all inbound and outbound shipping records and related reports ensuring accurate inventory counts at all locations.
· Set up and maintain manual and computerized information filling systems.
· Update and adjust sales orders per approval.
· Open and distribute incoming invoices to ensure accuracy from external stakeholders and forward them to Accounts Payable for payment.
· Resolve inquiries, including issuing debits and credits to resolve discrepancies and answering invoicing related questions.
· Communicate with Olympic Traders to confirm all details within the trade ensuring that all files are accurate and up to date.
· Assist in the month-end closing procedures.
· May cross-training support to new hires and trader trainees.
Education and Experience
· Completion of Post Secondary Education related to Business or International Business
· 2 years of related work experience in a fast-paced environment.
· Administrative experience in the lumber industry is considered an asset.
Competencies
· Proven ability to complete work in a timely manner with exceptional accuracy and attention to detail.
· Outstanding verbal, written, and visual communication skills.
· A high degree of initiative, work ethic, integrity, and honesty.
· Ability to listen and understand instructions and work independently or with others to complete tasks.
· Ability to use strong judgment in analyzing, troubleshooting, and evaluating problems.
· Ability to act with good judgment and discretion: keeping sensitive business data secure.
· Skilled at providing prompt, friendly, and attentive support to Traders and Operations staff.
· Desire and capacity to acquire new knowledge and develop new skills, specially in the commodities trading industry.
ABSOLUTELY NO WALK-INS OR TELEPHONE CALLS WILL BE CONSIDERED
